A Guide to Handle Computer Files More Efficiently

Computer data consists of a lot of different files. For someone who lacks knowledge due to how long they have had a computer or did not bother learning, handling files can prove to be quite useful.

A poor data maintenance routine or the lack of it could snowball so much that finding a specific file or losing one becomes a common thing.

The purpose of this article is not to cover some grand aspects, like Mac database software or how you can develop a new system from scratch and automate it.

No, instead, treat this article as a simple guide that will help you get better at managing computer files.

Naming Conventions

Let’s start with naming conventions. You do not want to struggle with finding files just because you did not bother renaming them properly.

The search feature on a computer is quite useful, and the more different files you have, the more likely you are to use that feature.

Of course, there are examples of data that have default names and should not be touched. Most of these are system files. There is no need to bother with them.

However, when it comes to media, such as images, naming conventions are a must. Imagine collecting images of websites and their metrics that you use for work. If you do not name them properly, who knows how long it will take for you to find the right picture?

Sure, it is bothersome to name every file individually, but you simply have to avoid skipping this step. Every time there is an important file, and its default name makes no sense, spend those few seconds renaming it.

Corrupted Data

Carelessness leads to potential malware and other cybersecurity threats affecting your computer. Once that happens, you might end up with corrupted data.

It is not just about losing files or having specific parts of a file corrupted. Dealing with malware on a computer is a hassle because of how much it affects the overall device performance.

At the very least, you need reliable antivirus software that scans and protects the computer. Be sure to run custom scans as well, do not leave the antivirus in the background all the time.

Note that whenever antivirus software identifies a threat, command the tool to eliminate the corrupted file before it manifests and causes further issues.


Data recovery is a potential way to fend off malware, and so are backups. At the same time, the solution also works as a safety net against other issues, such as computer hardware breaking down.

You will rest easy knowing that the important files are backed up and can be accessed if something happens.

Find a solution that works for you. Most people stick to external storage accessories, such as HDDs and USB flash sticks. If you are on macOS, for example, you can also incorporate Time Machine, a built-in tool that is used in tandem with an external storage accessory to take care of data backup.


Clouds are worth a shout as well when it comes to backing up data. Unlike a physical peripheral that takes up space in your room, you can utilize a digital approach. One drawback of cloud storage, however, is that it requires a monthly or yearly fee to provide enough storage. A few gigabytes hardly cut it when it comes to backing up data.

Having said that, clouds offer more than just backing up files. Popular services, such as Dropbox and iCloud, excel in providing a solution for sharing files between multiple devices. You can sync up both your smartphone and computer on the same account.

There are also options to purchase a group plan. If you need to collaborate with another person, both of you can share the same cloud account. 

Deleting Old Clutter

There is no need to keep useless files on the device. Deleting redundant data frees up storage on the drive and leads to better computer performance. In addition, fewer files mean having less trouble going through everything and finding what you actually need.

Remember that you can delete a file permanently by using a shortcut on a keyboard (it depends on what OS you are on) or by moving the file to a trash can and emptying the bin after.

If you put a file in the trash accidentally, you can still restore it. Just make sure not to click the empty the bin button.


So there you have it. These few tips ought to help you build a decent file management strategy as a computer user. 

Make the most out of the provided information, and you are bound to notice a difference in how much tidier the files on the device are.